Privacy Policy

Introduction

By accessing the For Empowering Women (FEW) Japan (“us”, “we”, “FEW”) website, signing up for FEW news/events, and/or signing up as a FEW member (the “service” or “services”) you are agreeing to FEW’s Privacy Policy and Terms of Use. Please read both policies.

In particular, please take note of what information is gathered, why and how we use it, and ensure you understand and agree before utilizing any of the services that the FEW community offers or providing any of your personal information to FEW.

Our Commitment to Privacy

Your privacy is important to FEW. We do not share your personal information (this includes but is not limited to your name, address, or payment information) with external parties unless one of the following circumstances apply:

  • To Facilitate our Services
    • To provide and implement the services available through our website or in-person events, we may need to share limited personal information with third parties. For example, if you register for an event, we may share relevant details with the venue and event organizers to facilitate your participation.
  • With our Corporate and Nonprofit Members
    • FEW is supported in part by Corporate and Nonprofit Members, whose details are listed on our website. 
    • Corporate and Nonprofit Members may only solicit individual members as outlined in the Corporate Membership Policy. 
  • With Your Explicit Consent
    • We may share your personal information with third parties only when you have explicitly opted in or requested that we do so.
  • For External Processing
    • We may provide your personal information to our affiliates or trusted service providers to facilitate event sign-ins or payment processing.
    • While we require our service providers to maintain proper security and privacy measures, FEW is not responsible for their privacy policies and practices.  Examples of third-party services used by the FEW Japan website:
      • Google Analytics (website tracking)
      • Google Fonts (website typography)
      • Websavers, Inc. (website hosting)
      • WordPress (content management system)
      • FluentCRM (email automation service)
      • FluentForms (event sign up automation)
      • Stripe (payment processing)
      • Paid Memberships Pro (membership sign up)
      • AWS (website cloud storage)
      • Innovacious (website management)
    • By using our services, you acknowledge that third-party providers may process your data
  • For Legal Compliance
    • We may share your personal information to comply with applicable laws, regulations, legal process/proceedings or enforceable governmental requests. This includes necessary disclosures to prevent fraud, address security risks, or to establish, exercise, or defend our legal rights.
  • Aggregate, Anonymous, or Reflective Data
    • We may share aggregated, non-identifiable information publicly or with our partners to analyze trends or improve services.
    • If you do not wish to have your data used in this way, you may email co-president@fewjapan.com.
  • If Your Information is Publicly Available
    • We may disclose personal information if it is already publicly available from a source other than FEW Japan.

Information We Collect

We collect various information from registered users and from website visitors.

  • Information We Collect from Corporate and Nonprofit Members
    • Name
    • Email address
    • Relevant event details
    • Start and end dates for Corporate/Nonprofit Membership
  • Information We Collect from All Visitors
    • Device type
    • Operating system 
    • Internet browser type
    • IP address
  • Information We Collect from Registered Users
    • Email address
    • Password
    • Payment preferences
  • Additionally, the following information is collected in order to customize our offerings to our membership:
    • Name
    • Age range
    • Region of Japan where you live
    • Ward of Tokyo where you live, if applicable

Cookies

We use cookies to enhance your website experience. If you wish to do so, you may block cookies using your browser settings, but some functions on our website may be impacted.

Use of Personal Information

Your personal information may be used for the following:

  • Managing website operations
  • Personalizing content
  • Processing event registrations and payments
  • Sending newsletters and notifications (opt-in required)
  • Providing marketing communications (with consent)
  • Preventing fraud and ensuring security

We will not, without your express consent, disclose your personal information for third-party marketing purposes.

You have the right to:

  • Request access to your personal data (subject to identity verification)
  • Opt out of marketing communications
  • Request data deletion by contacting membership@fewjapan.com

Deletion of your data will result in loss of FEW Japan membership benefits, and no refunds will be issued.

Data Retention
We retain personal information only as long as necessary:

  • Membership data is deleted within three months of termination
  • Payment account data is deleted after six months of inactivity

Certain legal obligations may require extended retention.

International Data Transfers
Your data may be stored or processed in countries without data protection laws equivalent to the European Economic Area (EEA). By using our services, you consent to such transfers.

Security Measures
We implement appropriate security measures, including encryption and password protection, to safeguard your data. However, online transmissions are inherently insecure, and we cannot guarantee absolute security.

Children’s Privacy
This website is not intended for children under 13. We do not knowingly collect personal information from minors.

Event Participation
By attending a FEW Japan event, all participants acknowledge and agree to the event policy. Failure to comply may result in denial of entry or participation.

Filming and Photography

By attending a FEW event (in person or virtually), you consent to being photographed, filmed, and/or recorded. You grant FEW the right to use your likeness, voice, and statements in any media, including but not limited to the FEW newsletter and social media channels, for promotional, marketing, or other purposes, without compensation.

You release FEW from any claims related to the recording, use, or publication of such materials. If you do not wish to be recorded, please inform event staff or by emailing: programs@fewjapan.com.

Amendments

We will periodically update this policy and publish the new version on our website. Please check this page at least once per year to ensure you understand any changes to this policy. 

Questions

If you have any questions, please contact FEW through co-president@fewjapan.com.

Last updated

This policy was last updated on March 6, 2025.